Privacy Policy
What Declare is
Declare is a scheduling tool for church teams — it helps schedulers assign volunteers to roles for services, and helps volunteers see and respond to those assignments. This policy covers the Declare web app and the Declare Android app, which is the same service in a native shell.
Information we collect
Declare collects only what it needs to run a volunteer schedule:
- Your name, email address, and phone number
- Your profile photo, if you sign in with Google
- Your organization (church), role, and permission level within it
- Scheduling data you or your scheduler create: role assignments, service dates, accept/decline responses, and blockout dates you enter
- Messages you send to other people or teams within the app
We don't collect location data, contacts from your device, or any information beyond what you or your church's scheduler enter directly into the app.
How we use it
Your information is used to run the scheduling features you'd expect: showing your upcoming commitments, checking for scheduling conflicts before you're assigned to a role, sending you invites and reminders, and letting your scheduler and teammates see your name, role, and response status within your own organization.
We do not sell your information, and we do not use it for advertising.
Who we share it with
Your data is visible to schedulers and admins within your own church's organization in Declare — never to other organizations. A small number of service providers process data on our behalf to make the app work:
- Supabase hosts our database and handles authentication (including Google sign-in).
- Resend delivers the emails Declare sends (invites, reminders, confirmations).
- An SMS gateway we operate delivers the text-message reminders Declare sends, when your church has SMS reminders turned on and you have a phone number on file.
None of these providers are permitted to use your data for their own purposes — they process it only to deliver the app's functionality.
Data retention and deletion
We keep your information for as long as your account is active with an organization. If you'd like your account or data deleted, email us at markkevinalberto@gmail.com and we'll remove it, aside from records we're required to keep for legal or accounting reasons.
Security
Data is encrypted in transit and at rest through our hosting provider. Access within an organization is limited by role — only schedulers and admins can see the full team roster and assignment history, and only admins can manage account permissions.
Children's privacy
Declare is intended for adult volunteers and church staff, not children. We don't knowingly collect information from children under 13.
Changes to this policy
If this policy changes in a meaningful way, we'll update the date at the top of this page.
Contact
Questions about this policy or your data can be sent to markkevinalberto@gmail.com.